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Administrative Assistant

Location: 

Bakersfield, CA, US

Company:  DTE Energy Services, Inc.
Job ID:  5055

The future is bright at DTE Energy! We are one of the largest Fortune 500 diversified utilities in the United States with an aspiration to be the best-operated energy company in North America and a force for good in the communities we live and serve. We have businesses in 26 states and are comprised of regulated utility and non-utility businesses.  Our utility business provides electric and gas service to approximately 3 million customers.  Our non-utility businesses include a diversified portfolio of energy related companies, ranging from gas storage and pipelines to renewable power development.

DTE Energy’s utility and non-utility businesses are poised for significant growth.  We look forward to working with highly motivated and team-oriented individuals to energize our efforts of growing economically and environmentally. 

Recently, DTE Energy has been recognized as an outstanding place to work and has received the following accolades:

* Gallup Great Workplace Award for multiple years
* Civic 50 Award for corporate citizenship excellence
* Indeed’s annual “50 Best Places to Work” award for two years running
* Metropolitan Detroit’s 101 Best and Brightest Companies to work For
* J.D. Power Customer Satisfaction Award
* Professional Women’s Magazine/Black EOE Journal “Best of the Best”
* Computerworld’s 100 Best Places to Work in IT
* Best Employers for a Healthy Lifestyle Gold Award
* Detroit Free Press Green Leaders Award

Administrative Assistant

Location:  Bakersfield, CA – Mt. Poso

Responsibilities:

The Administrative Assistant is responsible for maintaining records and files for the plant and providing administrative support for the Facility Manager as well as other site managerial staff and employees as directed by the Facility Manager.

Duties:

  • Provide general administrative support to the plant team.
  • Receive and screen inbound calls, mail and other correspondence, and deliveries, and/or redirects same as required or instructed.
  • Prepares and dispatches outgoing mail, correspondence, and deliveries.
  • Maintains invoice, purchasing, regulatory, and correspondence filing systems.
  • Review and submit time cards as required and maintains accurate payroll records and evaluation reports each pay period in corporate system(s) as required.
  • Assists management with the development, implementation and recording of operations and maintenance programs and data, including training and personnel records.
  • Interface with suppliers regarding quotes, orders, and invoices as required.
  • Understands and complies with all applicable environmental, health and safety policies and regulations.
  • Maintains a safe working environment to include good housekeeping practices of work areas
  • Work with corporate groups to facilitate plant and corporate requirements
  • Assist plant personnel in the preparation of training sessions, safety meetings, and other meetings, locate and prepare materials, and coordinate/arrange meeting facilities

Knowledge, Skills and Abilities

A high school diploma or equivalent and five years of administrative experience with a progression of complexity and skills to provide for the following:

  • Knowledge of modern office practices and procedures
  • Knowledge of corporate policies including expense reporting, travel, and cellular phone
  • Demonstrated proficiency in business correspondence, spelling, grammar and basic accounting
  • Intermediate knowledge of Microsoft Office Suite and intranet/internet research and departmental database management
  • Utilizes the computerized maintenance management system to generate purchase specifications, request for quotes, and purchase requisitions as required to maintain plant parts, supplies, and consumables inventories to support ongoing maintenance and operations activities.
  • Ability to efficiently handle competing priorities and tasks, remain organized and meet deadlines
  • Ability to establish and maintain effective working relationships with supervisor, coworkers, management and the general public
  • Possess excellent written and verbal communication skills coupled with a welcoming, cooperative and supportive demeanor
  • Ability to function within a matrix organization in which functional and business leaders have equal authority within the organization and employees report to both a functional leader and a business leader
  • Ability to develop and maintain productive relationships with both a functional and business leader, who collaborate on employee issues and decisions (including performance management, compensation and development)

PHYSICAL REQUIREMENTS

The physical demands characterized in the attached essential and marginal job functions epitomize those that must be met by an employee to properly perform the integral functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORKING CONDITIONS

The employee performs job duties in a climate controlled office environment, with a moderate noise level.

DTE Energy is an equal opportunity employer and considers all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, age, religion, disability, national origin, citizenship, height, weight, genetic information, marital status, pregnancy, protected veteran status, sexual orientation, gender identity or any other status protected by law.

 

PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS REGARDING THE  

COLLECTION OF PERSONAL INFORMATION  

 

DTE Energy and its operating groups, subsidiaries and affiliates (“the Company”), are committed to protecting the privacy and security of personal information of all individuals including job applicants.  The Company collects personal information of job applicants in connection with its recruitment and hiring activities.  The Company does not sell or otherwise disclose this personal information for monetary consideration or a business purpose to any third parties.  

 

The Company is committed to complying with the California Consumer Privacy Act (CCPA) effective January 1, 2020; and all data privacy and laws in the jurisdictions in which it recruits and hires employees. Job applicants with disabilities may access this notice in an alternative format by contacting: accommodations@dteenergy.com

 

What Categories of Job Applicant Information Do We Collect and How Do We Use This Information? 

 

We collect the following categories of personal information for the purposes described below: 

 

  • Name and contact information;  
     
  • Last four digits of Social Security Number; 
     
  • Voluntary self-disclosure information regarding minority, veteran, and disability status; 
     
  • Work history, including job title, dates of employment, duties, experience, and skills;  
     
  • Reference and background information, including relationship to Company employees or contractors, prior employment by the Company; and background check information; 
     
  • Post-offer information and results, including Social Security Number and date of birth; 
     
  • Education history, including schools attended, degrees and certifications earned; and 
     

If you have any questions or concerns regarding this Privacy Notice, the Company’s Privacy Policy or the collection of your personal information, please contact: Careers@dteenergy.com