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Executive Assistant I

Location: 

Detroit, MI, US

Company:  DTE Eng Corp Svcs LLC
Job ID:  6946

DTE is one of the nation’s largest diversified energy companies. Our electric and gas companies have fueled our customer’s homes and Michigan’s progress for more than a century. And as Michigan’s largest source of renewable energy, we’re creating a cleaner, healthier environment to power our future. We’re also serving communities beyond Michigan, where our affiliated businesses offer renewable energy, emission control technologies, and energy services to industries in 19 states.
 

But we’re more than a leading energy company... and working at DTE is more than just a job. At DTE, we take great care of each other and our customers, and we use our energy to be a force for growth and prosperity in our communities.  When you join us, you’ll be part of a team that welcomes, recognizes, and celebrates differences and values everyone’s health, safety, and wellbeing.  Are you ready to make that kind of difference? Bring your energy to DTE. Together, we can achieve great things.
 

Testing Required: EEI SASS Basic Competency Assessment Battery and EEI SASS Advanced Competency Assessment Batteries

 

Job Summary

    Supports director-level members of management. Performs confidential secretarial and administrative duties. Enhances effectiveness of executive by administering projects/programs on time and within budget. Acts with wide latitude under minimal supervision. Responsibilities are often anticipatory, multi-tasked and coordination oriented.

Key Accountabilities

  • Serves as primary contact and information source for executive and/or reporting organization staff members. Uses discretion to prioritize and screen calls, correspondence, and visitors.
  • Regularly communicates and works closely with senior management and staff.
  • Coordinates and maintains calendar for executive. Schedules appointments, and conference calls. Coordinates complex travel arrangements, accommodations, and itineraries for executive, executive's staff.
  • Prioritizes, organizes, coordinates, and monitors the completion of projects and/or assignments on behalf of executive.
  • Prepares documents, presentations and materials to support the group's business objectives.
  • Prepares, develops, and maintains confidential personnel documents and organizational information.
  • Acts as mentor/coach for other administrative personnel regarding company policies, procedures and complex requests requiring administrative insight. Resolves administrative issues within scope of responsibility assigned by executive.
  • Coordinates logistics of large-scale events, off-site meetings, conferences, workshops, etc.
  • Provides administrative assistance to executive's staff as necessary.
  • Prepares required documentation summarizing business decisions according to preset corporate standards e.g. annual programs, rollouts, salary administration, Employee Selection Packages, Employee Appraisal System, business expenses, etc.
  • Initiates, composes, and prepares correspondence, reports, spreadsheets, meeting minutes, and itineraries independently and from rough outline.
  • Maintains a complete and systematic set of records of business transactions, correspondence, etc. according to preset corporate standards.

Minimum Education & Experience Requirements

  • Must have a high school diploma or equivalent
  • Seven years of administrative experience

Preferred:

  • 3+ plus years of experience supporting executives (i.e. Director's, Vice-President's, CEO's)
  • Strong calendar management experience
  • Intermediate to advanced skills in PowerPoint, Word, Excel, and Outlook
  • Experience working in an Human Resources or Legal environment
  • Project planning experience

 

Other Qualifications

  • Must obtain an evaluation of “recommended” on the EEI SASS test.

  • Demonstrated proficiency in software applications e.g: word processing, graphics presentation packages, spreadsheets, and ability to conduct researches via the Intra/Internet.
  • Knowledge of corporate applications e.g: business expense reporting, time reporting, online stock procurement, personnel database system reporting.
  • Ability to work independently.
  • Discretion to be able to handle confidential information.
  • Ability to communicate and work effectively oral and written with all levels of management, internal and external.
  • Knowledge of corporate structure, organization, and policies and procedures.

Additional Information

Incumbents may engage in all or some combination of the activities and accountabilities, and utilize a variety of the competencies cited in this description depending upon the organization and role to which they are assigned. This description is intended to describe the general nature and level of work performed by incumbents in this job. It is not intended as an all-inclusive list of accountabilities or responsibilities, nor is it intended to limit the rights of supervisors or management representatives to assign, direct and control the work of employees under their supervision.


At DTE Energy, we are committed to providing an inclusive workplace where everyone feels welcome and a sense of belonging. We seek individuals with a heart for service, a passion to help our communities prosper, and ideas to help shape the future of energy. We are proud to be an equal opportunity employer that considers all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, age, religion, disability, national origin, citizenship, height, weight, genetic information, marital status, pregnancy, protected veteran status or any other status protected by law.


Nearest Major Market: Detroit