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Office Administrator - GSP

Location: 

Mansfield, LA, US

Company:  DTE Gas Enterprises, LLC
Job ID:  4330

The future is bright at DTE Energy! We are one of the largest Fortune 500 diversified utilities in the United States with an aspiration to be the best-operated energy company in North America and a force for good in the communities we live and serve. We have businesses in 26 states and are comprised of regulated utility and non-utility businesses.  Our utility business provides electric and gas service to approximately 3 million customers.  Our non-utility businesses include a diversified portfolio of energy related companies, ranging from gas storage and pipelines to renewable power development.
 

DTE Energy’s utility and non-utility businesses are poised for significant growth.  We look forward to working with highly motivated and team-oriented individuals to energize our efforts of growing economically and environmentally. 
 

Recently, DTE Energy has been recognized as an outstanding place to work and has received the following accolades:

* Gallup Great Workplace Award for multiple years
* Civic 50 Award for corporate citizenship excellence
* Indeed’s annual “50 Best Places to Work” award for two years running
* Metropolitan Detroit’s 101 Best and Brightest Companies to work For
* J.D. Power Customer Satisfaction Award
* Professional Women’s Magazine/Black EOE Journal “Best of the Best”
* Computerworld’s 100 Best Places to Work in IT
* Best Employers for a Healthy Lifestyle Gold Award
* Detroit Free Press Green Leaders Award

 

 

OFFICE ADMINISTRATOR

 

GENERAL SUMMARY

Location: Mansfield, Louisiana

Performs complex administrative staff-related duties for a Business Leader or Business Unit; Enhances effectiveness of Staff and Business Unit by managing resources and deadlines to complete assigned projects/programs on time and within budget. Provides diverse and confidential administrative support and coordinates company projects/programs by gathering, interpreting, facilitating and displaying a high level of initiative and commitment towards completing the transfer of information within the organization.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES

 

  • Acts as primary contact/liaison for internal/external inquiries, issues, and concerns regarding projects, policies, procedures, forms and confidential information.
  • Screens and prioritizes mail and telephone calls, and follows through as needed.
  • Facilitates/supports Business Unit administrative projects/programs e.g., annual programs, rollouts, and policies and day-to-day operations.
  • Researches, analyzes, and summarizes business information. Prepares and may present reports, spreadsheets and presentation packages. Prepares documentation summarizing business decisions e.g., employee selections, contract bids per company pre-set standards as required.
  • Coordinates calendar, meetings, conference calls, and travel arrangements for a Business Leader/Business Unit.
  • Composes routine and non-routine business correspondence.
  • May evaluate administrative processes for improvements, make recommendations, and provide guidance to other clerical/administrative staff regarding office policies/procedures as needed.
  • Plans, coordinates, or facilitates a wide range of assigned activities for off-sites, meetings, workshops, community functions and large-scale events as needed.
  • Analyzes and organizes project information and requirements.
  • May monitor expenditures such as office/field supplies and equipment.
  • May provide support to contract administrator by monitoring contract status, process contract changes, and initiate bid process.
  • Responsible for records management which may contain confidential information.
  • Responsible for canvassing of overtime for select work groups, which may include tracking hours, and updating data base used for the canvassing process.
  • May be required to work additional hours and be on call during periods of time.

 

 

KNOWLEDGE, SKILLS, AND ABILITIES

 

  • High School diploma or equivalent required.
  • Five 5 years of administrative experience with progression of complexity and skills.
  • Ability to work in an autonomous environment.
  • Demonstrated proficiency in software applications such as word processing, presentation, spreadsheet, intranet/internet research and departmental database management.
  • Working knowledge of corporate applications such as Expense, Time Reporting, Online Stock Ordering, Personnel Record and Report Management.
  • Working knowledge of the Maximo work order generation and close out process.
  • Strong organizational skills. Must be able to coordinate deadlines and logistics to successfully lead projects through to completion using effective time and resource management skills within an agreed upon time frame.

 

PHYSICAL DEMANDS

 

The physical demands characterized in the attached essential and marginal job functions epitomize those that must be met by an employee to properly perform the integral functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Please see the attached essential and marginal job functions (general office) for this position.

 

WORKING CONDITIONS

 

The employee performs job duties in a climate controlled office environment, with a moderate noise level.

 

 

DTE Energy is an equal opportunity employer and considers all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, age, religion, disability, national origin, citizenship, height, weight, genetic information, marital status, pregnancy, protected veteran status or any other status protected by law.

 

 


Nearest Major Market: Shreveport