Office Administrator Non-Rep

Location:

Newport, MI, US

Company: DTE Electric Company

Job ID: 14294

DTE is one of the nation’s largest diversified energy companies. Our electric and gas companies have fueled our customer’s homes and Michigan’s progress for more than a century. And as Michigan’s largest source of renewable energy, we’re creating a cleaner, healthier environment to power our future. We’re also serving communities beyond Michigan, where our affiliated businesses offer renewable energy, emission control technologies, and energy services to industries in 19 states.

But we’re more than a leading energy company... and working at DTE is more than just a job. At DTE, we take great care of each other and our customers, and we use our energy to be a force for growth and prosperity in our communities. When you join us, you’ll be part of a team that welcomes, recognizes, and celebrates differences and values everyone’s health, safety, and wellbeing. Are you ready to make that kind of difference? Bring your energy to DTE. Together, we can achieve great things.

Testing Required: EEI SASS Basic Competency Assessment Battery Test

Hybrid Role: Must be able to come on-site periodically and reside a commutable distance from the assigned work location.

Emergency Response: Yes – Must be available to perform a primary assignment in support of DTE’s emergency response to storms or other events that impact service to our customers.

Job Summary

Performs complex administrative staff-related duties for a Business Leader or Business Unit. Enhances effectiveness of Staff and Business Unit by managing resources and deadlines to complete assigned projects/programs on time and within budget. Provides diverse and confidential administrative support and coordinates company projects/programs by gathering, interpreting, facilitating and displaying a high level of initiative and commitment towards completing the transfer of information within the organization.

Key Accountabilities

Acts as primary contact/liaison for internal/external inquiries, issues, and concerns regarding projects, policies, procedures, forms and confidential information.
Screens and prioritizes mail and telephone calls, and follows through, as needed.
Facilitates/supports Business Unit administrative projects/programs, e.g., annual programs, rollouts, and policies and day-to-day operations.
Researches, analyzes, and summarizes business information. Prepares and may present reports, spreadsheets and presentation packages. Prepares documentation summarizing business decisions, e.g., employee selections, contract bids according to company pre-set standards as required.
Coordinates calendar, meetings, conference calls, and travel arrangements for a Business Leader/Business Unit.
Composes routine and non-routine business correspondence.
May evaluate administrative processes for improvements, make recommendations, and provide guidance to other clerical/administrative staff regarding office policies/procedures as needed.
Plans, coordinates, or facilitates a wide range of assigned activities for off-sites, meetings, workshops, community functions and large-scale events, as needed.
Analyzes and organizes project information and requirements.
May monitor expenditures such as office/field supplies and equipment.
May provide support to contract administrator by monitoring contract status, process contract changes, and initiate bid process.
Responsible for records management which may contain confidential information.
This position may require gas FERC training

Minimum Education & Experience Requirements

High School diploma or equivalent, and the knowledge & capabilities typically acquired through 5 years administrative experience with progression of complexity and skills.

Other Qualifications

Must obtain an evaluation of “recommended” on the EEI SASS test.
Proficiency in software applications such as word processing, presentation, spreadsheet, intranet/internet research and department database management.
Ability to work in an autonomous environment.
Working knowledge of corporate applications such as expense, time reporting, online stock ordering, personnel record and report management.
Strong organizational skills.
Must be able to coordinate deadlines and logistics to successfully lead projects through to completion using effective time and resource management skills within an agreed upon time frame.
Working knowledge of policy interpretation and administration.
Ability to communicate and work effectively e.g, oral and written with all levels of management, both internally and externally.

Additional Information

Incumbents may engage in all or some combination of the activities and accountabilities, and utilize a variety of the competencies cited in this description depending upon the organization and role to which they are assigned. This description is intended to describe the general nature and level of work performed by incumbents in this job. It is not intended as an all-inclusive list of accountabilities or responsibilities, nor is it intended to limit the rights of supervisors or management representatives to assign, direct and control the work of employees under their supervision.

PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS

At DTE Energy, we are committed to providing an inclusive workplace where everyone feels welcome and a sense of belonging. We seek individuals with a heart for service, a passion to help our communities prosper, and ideas to help shape the future of energy. We are proud to be an equal opportunity employer that considers all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, age, religion, disability, national origin, citizenship, height, weight, genetic information, marital status, pregnancy, protected veteran status or any other status protected by law.