Senior Purchasing Associate - AFF

Job Summary

Location: Various, United States

This position is responsible for performing complex purchasing and administrative staff-related duties. Work involves processing full range of Purchase to Pay activities, requiring significant independent judgment, initiative, and discretion within company policies.  An employee in this classification works with minimal supervision and provides guidance to other team members. Performance is evaluated based on the achievement of desired results and adherence to established policies and procedures.

Key Accountabilities

• Acts as primary contact/liaison for internal/external inquiries, issues, and concerns regarding projects, policies, procedures, forms, and confidential information; screens and prioritizes mail and telephone calls, and follows through as needed
• Responsible for carrying out all duties listed below in an accurate, cost efficient and timely manner with the business units’ needs in mind
• Create shopping carts
• Create purchase orders
• Receive goods/services
• Review and manage parked invoice list
• Review and manage GR/IR report
• Investigate, solve, and follow up with vendors regarding their inquiries on payment status
• Process received invoices
• Issue vendor maintenance forms
• Assist with Development projects
• Assist Business Units to develop Request for Proposals (RFP’s)
• Mentor new employees
• Lead and provide support to team members
• Lead Continuous Improvement efforts
• Performs all other related duties as assigned

Minimum Education & Experience Requirements

• A high school diploma or equivalent
• At least five years of relevant professional experience

Other Qualifications

Preferred:

• A bachelor’s Degree from an accredited college of university
• Advanced knowledge of SAP, SRM
• Knowledge of corporate policies including expense reporting, travel, and cellular phone
• Demonstrated proficiency in business correspondence, spelling, grammar, and basic accounting
• Intermediate knowledge of Microsoft Office Suite and intranet/internet research and departmental database management. SAP and SharePoint experience preferred

Other Requirements:  

• Ability to efficiently handle competing priorities and tasks, remain organized and meet deadlines
• Ability to establish and maintain effective working relationships with supervisor, coworkers, management, and the general public
• Possess excellent written and verbal communication skills coupled with a welcoming, cooperative, and supportive demeanor consistent with DTE Service Keys
• Ability to function within a matrix organization in which functional and business leaders have equal authority within the organization and employees report to both a functional leader and a business leader
• Ability to develop and maintain productive relationships with both a functional and business leader, who collaborate on employee issues and decisions (including performance management, compensation, and development)

Physical Demands & Working Conditions

The physical demands characterized here epitomize those that must be met by an employee to properly perform the integral functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to properly perform the integral functions of this job, the employee is required to:

• Occasionally stand or walk and stoop or kneel.
• Frequently sit.
• Talk or hear, both in person and by telephone; use wrists, hands and/or fingers in a repetitive motion; and reach with hands and arms extensively.
• Occasionally lift objects of up to 10 pounds in weight.
• Use computers with exposure to video display terminals; and some repetitive motion associated with data entry, the use of a computer mouse, and while using other office equipment.
• Possess the following vision requirements: close, color, depth perception and the ability to adjust focus.

​​​​​​​Perform job duties primarily in a work from home capacity and periodically from a climate-controlled office environment, with a moderate noise level. However, on an occasional basis the employee may be required to travel to project sites where noise levels and environmental conditions may vary.

Additional Information

Incumbents may engage in all or some combination of the activities and accountabilities, and utilize a variety of the competencies cited in this description depending upon the organization and role to which they are assigned. This description is intended to describe the general nature and level of work performed by incumbents in this job. It is not intended as an all-inclusive list of accountabilities or responsibilities, nor is it intended to limit the rights of supervisors or management representatives to assign, direct and control the work of employees under their supervision.