Accounting Associate

Job Summary

Location: Woodland, CA

This is a Senior clerical and Intermediate Accounting Position. This position is responsible for all onsite Accounts Payable, Accounts Receivable and Accounting interface with DTE Vantage. This position is also responsible for reporting support for the local site management. 

Key Accountabilities

• Prepare accrual and month end JE's
• Work with Fuel Purchasing Manager / Fuel Yard Supervisor to manage the Fuel Inventory and reconcile SAP
• Prepare PG&E Invoice and PG&E Imbalance Calculations
• Work with buyers to make sure PO's are receivable to make invoices payable
• Collecting W-9, Prequal Lite, full Prequals from vendors and working with Purchasing
• Process both purchase order invoices and Non-PO invoices
• Confirm receipt in SAP/SRM, receive in SAP/SRM if necessary
• Prepare invoices for mailing and mail to A/P Detroit
• Answers calls & e-mails from vendors regarding payment status
• Reconcile A/P statements
• Record payment of invoices on invoice copies & file paid invoices
• Capture sales tax assessments from paid invoices & file sales/use tax returns
• Monitor and resolve issues with the GRIR & Parked Invoices reports
• Enter Non-PO invoices for payment processing
• Perform all other related duties as assigned 

Minimum Education & Experience Requirements

• A high school diploma or equivalent
• At least two years of Accounting, Accounts Payable, Accounts Receivable and Customer Service experience is required 

Other Qualifications

Preferred: 

• Knowledge of modern office practices and procedures
• Knowledge of corporate policies including expense reporting, travel, and cellular phone
• Demonstrated proficiency in business correspondence, spelling, grammar, and basic accounting
• Intermediate to Advanced knowledge of Microsoft Office Suite and intranet/internet research and departmental database management
• Possess excellent written and verbal communication skills coupled with a welcoming, cooperative, and supportive demeanor 

Other Requirements:   

• Ability to efficiently handle competing priorities and tasks, remain organized and meet deadlines
• Ability to efficiently work for many departments. Although reporting to the Accounting Department, much of the work done is under various other departments and supervision
• Ability to efficiently handle competing priorities and tasks, remain organized and meet deadlines
• Ability to handle sensitive/confidential information
• Ability to establish and maintain effective working relationships with supervisor, coworkers, management, multiple departments, vendors, customers, and the general public
• Ability to establish goals, set priorities and meet deadlines
• Ability to develop and maintain productive relationships within the accounting teams 

Physical Demands & Working Conditions

The physical demands characterized here epitomize those that must be met by an employee to properly perform the integral functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to properly perform the integral functions of this job, the employee is required to: 

• Occasionally stand or walk and stoop or kneel. Frequently, the employee is required to sit
• Talk or hear, both in person and by telephone; use wrists, hands and/or fingers in a repetitive motion; and reach with hands and arms extensively
• Occasionally lift objects of up to 10 pounds in weight
• Use computers with exposure to video display terminals; and some repetitive motion associated with data entry, the use of a computer mouse, and while using other office equipment
• Vision requirements for this position include close vision, color vision, depth perception and the ability to adjust focus 

The employee performs job duties primarily in a work from home capacity and periodically from a climate-controlled office environment, with a moderate noise level. 

Additional Information

Incumbents may engage in all or some combination of the activities and accountabilities and utilize a variety of the competencies cited in this description depending upon the organization and role to which they are assigned. This description is intended to describe the general nature and level of work performed by incumbents in this job. It is not intended as an all-inclusive list of accountabilities or responsibilities, nor is it intended to limit the rights of supervisors or management representatives to assign, direct and control the work of employees under their supervision.