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Administrative Assistant

Location: 

Woodland, CA, US

Company:  DTE Energy Services, Inc.
Job ID:  11731

DTE is one of the nation’s largest diversified energy companies. Our electric and gas companies have fueled our customer’s homes and Michigan’s progress for more than a century. And as Michigan’s largest source of renewable energy, we’re creating a cleaner, healthier environment to power our future. We’re also serving communities beyond Michigan, where our affiliated businesses offer renewable energy, emission control technologies, and energy services to industries in 19 states.  But we’re more than a leading energy company... and working at DTE is more than just a job. At DTE, we take great care of each other and our customers, and we use our energy to be a force for growth and prosperity in our communities.  When you join us, you’ll be part of a team that welcomes, recognizes, and celebrates differences, and values everyone’s health, safety, and wellbeing.  Are you ready to make that kind of difference? Bring your energy to DTE. Together, we can achieve great things. The pay range for this position is $54,000.00  -  $68,000.00.

 

Job Summary

Locations: Woodland, California

The Administrative Assistant is responsible for maintaining records and files for the plant and providing administrative support for the Facility Manager as well as other site managerial staff and employees as directed by the Facility Manager.

Key Accountabilities

  • Provide general administrative support to the plant team.
  • Receive and screen inbound calls, mail and other correspondence, and deliveries, and/or redirects same as required or instructed.
  • Prepares and dispatches outgoing mail, correspondence, and deliveries.
  • Maintains invoice, purchasing, regulatory, and correspondence filing systems.
  • Review and submit time cards as required and maintains accurate payroll records and evaluation reports each pay period in corporate system(s) as required.
  • Assists management with the development, implementation and recording of operations and maintenance programs and data, including training and personnel records.
  • Interface with suppliers regarding quotes, orders, and invoices as required.
  • Understands and complies with all applicable environmental, health and safety policies and regulations.
  • Maintains a safe working environment to include good housekeeping practices of work areas
  • Work with corporate groups to facilitate plant and corporate requirements
  • Assist plant personnel in the preparation of training sessions, safety meetings, and other meetings, locate and prepare materials, and coordinate/arrange meeting facilities

Knowledge, Skills & Abilities

 

 

A minimum of a high school diploma or equivalent and five years of administrative experience with a progression of complexity and skills to provide for the following:

 

  • Knowledge of modern office practices and procedures
  • Knowledge of corporate policies including expense reporting, travel, and cellular phone
  • Demonstrated proficiency in business correspondence, spelling, grammar and basic accounting
  • Intermediate knowledge of Microsoft Office Suite and intranet/internet research and departmental database management
  • Utilizes the computerized maintenance management system to generate purchase specifications, request for quotes, and purchase requisitions as required to maintain plant parts, supplies, and consumables inventories to support ongoing maintenance and operations activities.
  • Ability to efficiently handle competing priorities and tasks, remain organized and meet deadlines
  • Ability to establish and maintain effective working relationships with supervisor, coworkers, management and the general public
  • Possess excellent written and verbal communication skills coupled with a welcoming, cooperative and supportive demeanor
  • Ability to develop and maintain productive relationships with both a functional and business leader, who collaborate on employee issues and decisions (including performance management, compensation and development)
  • Ability to function within a matrix organization in which functional and business leaders have equal authority within the organization and employees report to both a functional leader and a business leader

Physical Demands & Working Conditions

The physical demands characterized in the attached essential and marginal job functions epitomize those that must be met by an employee to properly perform the integral functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The employee performs job duties in a climate controlled office environment, with a moderate noise level.

Additional Information

Incumbents may engage in all or some combination of the activities and accountabilities and utilize a variety of the competencies cited in this description depending upon the organization and role to which they are assigned. This description is intended to describe the general nature and level of work performed by incumbents in this job. It is not intended as an all-inclusive list of accountabilities or responsibilities, nor is it intended to limit the rights of supervisors or management representatives to assign, direct and control the work of employees under their supervision. 

At DTE Energy, we are committed to providing an inclusive workplace where everyone feels welcome and a sense of belonging. We seek individuals with a heart for service, a passion to help our communities prosper, and ideas to help shape the future of energy. We are proud to be an equal opportunity employer that considers all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, age, religion, disability, national origin, citizenship, height, weight, genetic information, marital status, pregnancy, protected veteran status or any other status protected by law.

 

PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS REGARDING THE  

COLLECTION OF PERSONAL INFORMATION  

 

DTE Energy and its operating groups, subsidiaries and affiliates (“the Company”), are committed to protecting the privacy and security of personal information of all individuals including job applicants.  The Company collects personal information of job applicants in connection with its recruitment and hiring activities.  The Company does not sell or otherwise disclose this personal information for monetary consideration or a business purpose to any third parties.  

 

The Company is committed to complying with the California Consumer Privacy Act (CCPA) effective January 1, 2020; and all data privacy and laws in the jurisdictions in which it recruits and hires employees. Job applicants with disabilities may access this notice in an alternative format by contacting: accommodations@dteenergy.com

 

What Categories of Job Applicant Information Do We Collect and How Do We Use This Information? 

 

We collect the following categories of personal information for the purposes described below: 

 

  • Name and contact information;  
     
  • Last four digits of Social Security Number; 
     
  • Voluntary self-disclosure information regarding minority, veteran, and disability status; 
     
  • Work history, including job title, dates of employment, duties, experience, and skills;  
     
  • Reference and background information, including relationship to Company employees or contractors, prior employment by the Company; and background check information; 
     
  • Post-offer information and results, including Social Security Number and date of birth; 
     
  • Education history, including schools attended, degrees and certifications earned; and 
     

If you have any questions or concerns regarding this Privacy Notice, the Company’s Privacy Policy or the collection of your personal information, please contact: Careers@dteenergy.com


Nearest Major Market: Los Angeles